We are seeking a highly organized, proactive, and detail-oriented Operations & Administrative Coordinator to support the daily functions of a fast-paced transportation and property management business. The ideal candidate will be capable of juggling multiple responsibilities, communicating clearly, and maintaining constant availability via Zoom throughout the workday.

Key Responsibilities

Administrative & Communication

• Check and respond to emails promptly and professionally
• Make and receive phone calls to coordinate tasks and resolve issues
• Follow up with the boss regarding pending and priority tasks
• Proactively remind management about important deadlines and follow-ups

Limo Service Dispatch & Coordination

• Enter and manage limo service reservations in the system
• Dispatch limo drivers and ensure timely assignments
• Communicate with clients and drivers as needed to ensure smooth service

Trucking Operations

• Dispatch trucking loads and coordinate with drivers
• Enter and update load details in the internal system
• Monitor load progress and address any arising issues

Short-Term Rental Management

• Handle short-term rental reservations
• Communicate with guests and maintenance/cleaning teams as needed
• Ensure timely check-ins/check-outs and resolve booking issues

Payments & Task Execution

• Process payments accurately and on time
• Assist in tracking expenses and vendor coordination
• Ensure assigned tasks are completed by reaching out to relevant parties

Requirements

• Strong verbal and written communication skills (English fluency required)
• Prior experience in administrative or dispatch roles preferred
• High attention to detail and ability to multitask efficiently
• Tech-savvy: comfortable using email, scheduling tools, reservation systems, and Zoom
• Must be available on Zoom for the full 10-hour shift daily
• Highly reliable and self-motivated with strong organizational skills

Schedule

• 6 days per week (day off to be discussed)
• 10-hour shift per day
• Must maintain a consistent Zoom presence during working hours