Assistant HR and Administration Officer (Female)

Responsibilities as below but not limited to...

• Reporting to the General Manager/CEO and Managing Director, Office Administrators are critical, leading members of the team, ensuring that headquarters and branches operates in a manner that is efficient, effective. They act as a role models for other employees to follow.
•  Responsible for HR Administration including Payroll, managing the processing of new visas and renewals, medical insurance etc. Ensure all the Government and Legal formalities like visas, cancellations, medical insurance and ID are processed on time
• Managing all matters related to hiring, management and termination of all employees.
• Acting as a point of contact for all employees and answering questions as necessary.
• Maintaining an up to date directory of all contracts signed between Employers/Staff, suppliers, subcontractor’s etc.
• Ensuring that all calls and people visiting the offices are received and directed to the appropriate person.
• Arranging meetings and managing the flow of people to the Managing Director’s office and the ‎office of the Manager, Business Development Manager.
• Recruiting staff – this includes developing job descriptions, preparing advertisements, CV sourcing. CV reviewing, short listing, arranging for interviewing, reference checks, preparing offer letter and mobilizing the new hires. End to end recruitment – level covering all nationalities
• Maintaining an updated database of applicants. Preparing employees files and updating HR system
• Manage full cycle recruiting process to meet the various staffing goals across all level within multiple business units Managing all the blue collar requirement
• Coordinating with Local & International recruitments agencies in order to get Quotations and hiring Skilled and unskilled Manpower.
• Attracts applicants by placing job ads on various job portal & social media
• Co-coordinating with PRO for new employee visa processing
• Prepare induction plan and conduct HR induction for new employee
• Prepare monthly recruitment report and monitor recruitment targets
• Negotiate and resolve disputes and grievances on terms and conditions of company’s employment policies in accordance with Labour Law
• Assist in monitoring performance management, provide guidance. Conduct appraisals and prepare report
• Maintain and update organisational chart for all the departments
• Provide accurate and prompt response to a wide range of HR inquires
• Drafting Confidential Documentation like salary certificates, offer Letter, NOC letters, Salary transfer letters, Promotion/demotion letters, Termination letters, NOC for driving license HR Memos, Circulars and Notice etc.
• Design, implement and conduct TNA (training need assessment) for organisation with the support of line managers. Organise department training, soft skills & refreshment training
• Preparations and Distribution of HR Monthly Report and weekly report on recruitment
• Provide various statistical report to the Office / HR Manager on weekly or monthly basis such as manpower status, attrition rate, absenteeism rate, etc
• Maintaining all employee files
• Medical insurance – coordinating with the insurance coordinator for issuing medical cards for the employees, handling the medical claims
• Handling and coordinating flight bookings and other reservations as required.

• Key Skills/Knowledge/Experience

•     1 – 3 years of recruitment, HR and Administration experience in GGC or Bahrain.

•        University degree Preferred.

•        Gender Female only. Unmarried/Single : Age max: 30 Years

•        Philippines nationality Preferred.

•        Fluent in English.

• Ok to work under pressure
• A high level of organization and a strong sense of personal integrity is a must
• Excellent candidates will possess a high level of self-confidence, a strong ability to work with technology and will be able to work effectively under lots of pressure while working with Executives. Ability to work effectively with technology and utilize technology systems is a must
• A driver’s license is a plus
• Functional / basic knowledge of Arabic is a plus
• Candidates must be available for immediate hire locally or internationally