General Position Summary;

• Admin. & Finance officer will be responsible for managing facilities, Air transport and hotel bookings and maintaining the financial book for Mercy Corps Office. 
• Though the primary role of the Admin & Finance Officer will be to Support the Sr. Finance Manager & Operations Manager in the day-to-day tasks related Administration & Finance in respective field office.  

Essential Job Responsibilities;

• Arrange Hotel booking for all guests and visitors.
• Arrange, supervise and facilitate organization of workshops, meetings and seminars in field office
• Ensure that all communication (Landline and Mobile Phone) are working in field office. 
• Manage Kitchen supplies for office, arrange indoor events and meeting in office
• Maintain good filing system to control admin files including but not limited to, internal and external correspondence, contracts, and lease agreements.  Ensure confidentiality of sensitive files.
• Ensure that the office is adequately equipped with necessary supplies and equipment. Supervise the office stationary store, including ordering and distribution of stationery supplies and basic office equipment.
• Ensures that office equipment, air conditioners, and generators are kept in optimum working order, through correct usage and periodic maintenance; negotiate maintenance and repair contracts.
• Ensure monthly reports are submitted, and review and follow up as necessary
• Timely process of all payments and enter processed payments in Navigator.
• Prepare monthly closing documents
• Coordinate with banks for all bank accounts
• Review system entries before posting them to the GL.
• Close Coordination with field offices, procurement department & other relevant departments for preparing/reviewing of monthly cash flow & prepare BTR & sign from authorities.
• Closely oversee bank balances to ensure sufficient cash in the bank.
• Monthly reconciliations of balance sheet items, i.e. Employee advances, employees receivable/payable, taxes and EOBI payables, etc.
• Archive finance record and send to the country office.
• Involve in emergency response as an active team member from the finance department.
• Capacity building of field office staff on updated tax regulations and navigator-related process etc.
• Any other task assigned.

Reports Directly to:

• Operations Manager/Sr. Finance Manager

Works Directly With:

• MC Staff members. 

Knowledge and Experience

• Master's degree or equivalent from a recognized university.
• A minimum of 5-year experience in Office administration & Managing the finance for field office preferably with INGO/NGO.
• Excellent negotiation, representation, skills and the ability to work comfortably with an ethnically diverse staff.
• Effective verbal and written communication, fluency in both written and spoken English/Urdu.  Knowledge of local languages is an asset
• Excellent computer skills (Word, Excel).
• Demonstrated attention to detail, ability to follow procedures, meet deadlines and work independently and cooperatively with team members and a proven ability to solve problems independently without direct supervision.

Only shortlisted candidates will be called for interview.

Organization reserves the right to accept or reject any or all CV(s) without assigning any reason.

We are an equal opportunity employer and Females are strongly encouraged to apply